DocumentsThe proof that gets you paid.
A carrier gets paid for proving it moved the freight: the signed POD, the bill of lading, the rate confirmation, the lumper receipt.
What it does
One document, every record it touches
File a document once and link it to the load, invoice, trip, driver, truck or customer at the same time, so the signed BOL is findable from all of them. Every file is typed from a catalogue of 49 trucking document types in nine categories, and stamped with who added it, through which channel and when.
Driver photos wait for a person
Photos a driver sends on a load's text or WhatsApp thread are catalogued and land in a review queue. Someone picks the type — BOL, POD, lumper receipt — links the load if it is not already attached, and assigns it in a click. Nothing is classified or filed automatically.
Ask for it with a link
Send a no-login link asking for one named document on one load. The shipper, broker or driver opens it on a phone, takes a photo that is compressed before it leaves the phone, and the file lands on the load with the request marked fulfilled. Links expire after 7, 14 or 30 days.
Share one file, not your system
Give an insurer or a factor a read link to exactly one document, valid for 7, 30 or 90 days. You see how many times it was opened and can revoke it at any time; the recipient passes a bot check and gets a download link that lasts one hour.
The Doc Radar
A worklist of loads missing required paperwork, riskiest and oldest first. It flags detention or lumper charges billed with no proof on file, ages a missing POD from the real delivery time, and lets you request the document from the row. The same radar sits on the Dashboard.
Paperwork that releases the invoice
For customers who will not pay without paperwork, set the documents they require. When a load is marked delivered, the POD and the required packet are checked; if something is missing, the draft invoice waits and the reason is recorded, while the delivery itself still goes through.
The detail, when you want it
Everything live in Documents12
- Search by file name, load number, probill or document type
- Filters for category, type, channel, origin, verified, uploader and attached record
- Documents grouped under their load, with required-document chips per load
- Inline preview for images and PDFs
- Identical files detected and never stored twice
- Generated invoices, BOLs, PODs, rate confirmations and load summaries file themselves
- A regenerated document supersedes the earlier version instead of duplicating it
- Invoices, BOLs and PODs in French or English (Québec Bill 96)
- A POD cannot be generated or filed before the load is delivered
- A keep-until date on each document, with a warning once it has passed
- Deleted documents restorable from a Deleted view
- Document compliance and document provenance reports
Which plan includes itThe document library, search, the review queue, request links, share links, the Doc Radar and generated PDFs in French or English are on every plan, including Solo.
Required-document rules per customer are on Start and up. Driver photos reach the review queue from driver texts on Start and up, or from WhatsApp with the add-on. Compare plans
How we count249 live capabilities of 258 catalogued.
Each capability is one control, field, tile, column or disclosed number, counted one by one. The registry
How are driver photos filed?
A photo a driver sends on a load's thread is catalogued and waits in the review queue, where a person picks the type, BOL or POD, and assigns it to the load in a click.
Can a shipper or broker send me a document without an account?
Yes. Create a request link for one named document on one load and send it however you like.
They open it on a phone, take or pick the file, and it is filed against that load. Each link is fulfilled once and expires after 7, 14 or 30 days.
Can Lanexa produce invoices, BOLs and PODs in French?
Yes. Set the document language to French in Settings and generated invoices, bills of lading and proofs of delivery print in French, for Québec's Bill 96.
It is available on every plan, including Solo.