Your accountant already trusts it
The accounting half is familiar, audited and unlikely to surprise anyone at year end.
A dispatch tool plus a separate accounting package.
Two good products, each strong at its own job, with a person in between reconciling them. The gap between the two is where money leaks — and it is where Lanexa puts the invoice, the pay and the books on the same record as the load.
This is not a straw man
There is nothing wrong with either half of this setup. Dispatch software that focuses on dispatch is usually good at dispatch, and accounting packages are mature and trusted by the person who signs the return. The problem is not the tools. It is the seam between them.
Count the hand-offs, not the features
The useful comparison is how many times the same shipment has to be entered. Every row is a hand-off — and every hand-off is a chance for something to be typed wrong, or not typed at all.
| The hand-off | Dispatch plus accounting | Lanexa |
|---|---|---|
| Quote to load | Usually inside the dispatch tool | The accepted quote becomes the load, with its agreed accessorials carried onto the load's chargesStart and up |
| Delivery to invoice | Exported, or retyped, into accounting | Marking the load delivered writes the draft invoice in the same step — or records why it did notEvery plan |
| Agreed extras to the invoice | Remembered by whoever raises the bill | Confirmed charges flow onto the invoice and are marked invoiced, so a re-issue after a void cannot bill them twiceEvery plan |
| Carrier bills | Keyed from the partner's invoice | Carrier bills are compared with the rate confirmation, and an A/P clerk can enter a bill but not approve itStart and up |
| Trip to driver pay | Often a third system or a spreadsheet | Settlement runs build pay from the work that ran, and someone other than the preparer approvesStart and up |
| Invoice to books | Import, then reconcile | Posts double-entry to the general ledger on its own, and pushes one way to QuickBooks OnlineLedger on Fleet · QuickBooks from Start |
| Month end | Two totals made to agree by hand | Eight tie-out checks name the documents that disagree, to the centFleet and up |
Plan labels show where each Lanexa step is available. Compare plans
Where this setup genuinely wins
Best of breed on each side
You are not compromising on dispatch to get accounting, or the other way round.
Replace one without the other
The two halves can be swapped independently, which is real flexibility.
Where it stops working
At the seam, and usually at month end. The dispatch system says one thing and the books say another, the difference is small enough to be plausible, and finding it is somebody's afternoon. Meanwhile the charges that should have been billed when they happened — detention, an extra stop, a lumper fee — never made the crossing, because the person raising the invoice was not the person who saw them.
Questions carriers ask about this
Do I still need QuickBooks if I use Lanexa?
Usually, yes. From Start, Lanexa pushes invoices, payments and carrier bills one way into QuickBooks Online, and on Fleet it also keeps its own double-entry ledger of the operation.
Accruals and year-end adjustments still happen in QuickBooks or with your accountant.
Does Lanexa sync two ways with QuickBooks?
No. It is a one-way push of invoices, payments and carrier bills from Start upward.
Nothing flows back from QuickBooks into Lanexa.
How does Lanexa stop extra charges being missed?
Charges agreed on a quote are carried onto the load, detention is suggested from recorded stop times against each customer's free hours and rate, and confirmed charges land on the invoice and are marked invoiced so they cannot be billed twice.
Other setups
Spreadsheets, email and a whiteboardFree and endlessly flexible, until the person holding it together is away. The cost is in retyping the same load into the quote, the invoice, the pay and the fuel tax.
A general TMS plus a customs specialistReal depth at the border, but the load is typed twice — and when freight changes after filing, the TMS knows and the customs tool does not.
We compare setups rather than named products, and our own capability list is published in full, so every claim we make about Lanexa can be checked.